How to Save Money on Office Cleaning Services Without Sacrificing Quality in NYC?

Keeping your office clean in New York City is essential for business success, but it often comes with a high price tag. The competitive business environment and high operating costs in NYC contribute to the expensive nature of office cleaning services. However, there are effective ways to reduce these costs while maintaining a clean and professional workspace.

Ways To Reduce Costs While Maintaining A Clean And Professional Workspace

1. Figure Out What You Really Need

Take a good hard look at your office space. Does every nook and cranny need daily attention? Probably not. Consider this approach:

• Give high-traffic areas like the lobby a daily once-over
• Tackle personal desks twice a week
• Reserve monthly deep cleans for storage rooms

By customizing your cleaning schedule, you’ll see significant savings. A top-notch office cleaning New York City company like DLL Cleaning Services will help you create the perfect plan for your needs.

Read More Articles: Office Cleaning Service New York City: What to Expect and How to Choose

2. Get All Your Cleaning Services from One Company

Why juggle multiple cleaning companies when one could do it all? Bundling services often leads to better rates. Look for a provider that offers:

• Regular cleaning (vacuuming, trash removal, etc.)
• Window washing
• Carpet deep cleaning
• Floor polishing

Consolidating these services with a single provider not only saves money but also simplifies management. One contract, one point of contact – what’s not to love?

3. Try Daytime Cleaning

Night owl cleaning services might be the norm, but daytime cleaning could be your ticket to savings. Here’s why:

• Daytime rates are often lower
• You’ll slash after-hours utility costs
• Spills and messes get immediate attention

If you’re considering the switch, make sure your chosen company excels at working unobtrusively around your busy team.

4. Keep Desks Tidy

A little employee effort goes a long way in reducing cleaning time and costs. Try these tactics:

• Encourage end-of-day desk clearing
• Provide cleaning wipes for quick touch-ups
• Designate eating areas away from workstations

When desks start clean, professional cleaners work faster – and that means lower bills for you.

5. Use Good Cleaning Products

It might seem counterintuitive, but investing in quality cleaning products pays off. Superior products:

• Pack more cleaning power, reducing usage
• Last longer, cutting down on frequent purchases
• Treat surfaces gently, extending the life of your office furnishings

Quiz your NYC office cleaning company about their product choices. The initial investment might be higher, but the long-term savings are worth it.

6. Sign a Longer Contract

Love your cleaning company? Consider making the relationship with a longer contract. Many providers offer juicy discounts for extended commitments. Imagine scoring a 10% discount just by signing on for two years instead of one.

Just remember to build in performance clauses. That way, you’re covered if the quality dips.

7. Check for Problems Regularly

Don’t wait for small issues to snowball into costly nightmares. Regular check-ups nip problems in the bud. For instance:

• Monthly carpet stain inspections
• Bi-monthly air vent dust checks
• Regular window cleanliness assessments

Catching issues early saves you from expensive replacements down the line.

8. Set Up Your Office to Be Easy to Clean

Your office layout plays a huge role in cleaning efficiency. Try these smart setup tips:

• Opt for furniture with legs for easy under-cleaning
• Create clear paths for swift vacuuming
• Choose easy-clean materials like glass tabletops

An office designed with cleaning in mind takes less time to spruce up, translating to lower cleaning bills.

9. Teach Your Team to Help

A little teamwork goes a long way in maintaining cleanliness. Get your employees on board with these ideas:

• Offer quick tutorials on tackling small messes
• Run a friendly “cleanest department” competition
• Emphasize kitchen cleanliness as a shared responsibility

When everyone pitches in, you’ll see a noticeable dip in professional cleaning needs.

10. Compare Different Cleaning Companies

When shopping for a commercial office cleaning NYC company, look beyond the price tag. Consider:

• Service offerings
• Cleaning frequency
• Product Quality
• Industry experience

Here is a comparison chart to weigh your options. Remember, the goal is maximum value, not just the lowest price.

Table:1

Service Feature	Provider A	Provider B	Provider C
Daily cleaning	$500/month	$550/month	$480/month
Deep cleaning	Included	$100 extra	$75 extra
Green products	Yes	No	Optional
Window cleaning	$50 extra	Included	$75 extra
Contract length	12 months	6 months	Monthly
Response time	2 hours	Next day	Same day

11. Get Special Cleaning Services

Occasional deep cleans might seem like a splurge, but they’re a smart investment. Services like thorough carpet cleaning or floor polishing extend the life of your office surfaces, saving money in the long run.

Seek out a New York City office cleaning provider offering these specialty services. They might even throw in a discount if you’re a regular client.

Read More Articles: How to Assess the Quality of Office Cleaning Services in New York City?

12. Be Flexible with Your Cleaning Schedule

One-size-fits-all cleaning schedules are so last year. Customize your approach:

• Scale back during slow periods
• Ramp up before big client meetings
• Tackle some areas on weekends when the office is empty

A flexible schedule ensures you’re only paying for the cleaning you truly need.

13. Try Green Cleaning

Eco-friendly cleaning isn’t just a feel-good choice – it’s a money-saver too. Green products often:

• Boast higher concentration, stretching your dollar further
• Work on multiple surfaces, reducing the need for specialized cleaners
• Promote a healthier workspace, potentially reducing sick days

Ask your office cleaning service New York City provider about their green options. Your wallet (and the planet) will thank you.

14. Review Your Cleaning Needs Regularly

Your office is a dynamic space, and your cleaning needs should evolve with it. Maybe you’ve embraced hybrid work, or perhaps you’ve expanded your square footage. Schedule regular check-ins with your cleaning company to ensure your plan still fits like a glove.

15. Get Employees Involved in Small Tasks

Empower your team to tackle minor cleaning duties. It’s a great way to reduce professional cleaning costs. Consider:

• Rotating coffee machine cleaning duty
• Providing desk-cleaning supplies for personal workspaces
• Organizing quick, team-wide tidy-up sessions

Just remember to keep it light – your employees’ primary focus should be their actual jobs, not becoming part-time cleaners.

Conclusion

Remember, a clean office is more than just aesthetics as it boosts employee morale, impresses clients, and fosters productivity. DLL Cleaning Services offers top-notch office cleaning in New York City at prices that will make you smile. Our experienced team uses eco-friendly products and advanced techniques to keep your workspace pristine and your budget intact.

FAQs

How often should I have my office professionally cleaned? 

It varies as high-traffic areas need daily cleaning, while less-used spaces can be cleaned weekly. Work with your cleaning service to create a custom schedule that fits your needs and budget.

Are green cleaning products more expensive?

Initially, yes. But they’re often more concentrated and gentler on surfaces, making them cost-effective long-term. They may also contribute to a healthier work environment.

How can I reduce cleaning costs in a shared office space? 

Coordinate with other tenants to use the same cleaning service for bulk discounts. Implement a shared responsibility system for daily tidying. Alternate deep cleaning schedules for common areas.

Is investing in high-quality floor mats worth it?

Yes. They trap dirt at entry points, reducing debris tracked through the office. This can decrease the frequency of floor cleaning needed, leading to savings over time.

How can I negotiate prices with a cleaning company? 

Get multiple quotes, be clear about your needs, offer a longer-term contract for discounts, and ask about off-peak cleaning times. Consider quality and reputation, not just price.